Last update May 5, 2020
Purpose and Scope
Seriously, including its subsidiaries and affiliates (collectively, “Seriously”, “we”, “us”) are committed to protecting and respecting your privacy. This privacy statement describes the handling of personal data obtained about the internal and external job applicants, who have applied directly through Seriously online recruitment system as well as through third party career websites (collectively, “Application Sites”). It also describes the handling of personal data of any prospective candidates, such as those individuals who expressed an interest in receiving news and details about future Seriously opportunities.
Types Of Personal Data We Collect
We collect and process some or all of the following types of information from you, when you apply directly through an online job site, via email, in person at interviews and/or by any other method:
We may also receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.’
We may keep a record of your progress through any hiring process that we may conduct. If you contact Us, we may also keep a record of that correspondence.
Using Your Personal Data
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for our business. We may also use your personal data to comply with our contractual obligations to you or to take steps to enter into a contract with you, or to comply with our legal obligations.
Where you apply for a job opening through third party platforms, we rely on your consent, which is freely given by you during the application process, to disclose your personal data on the basis described below.
We use information held about you in the following ways:
If you are offered and accept employment with Seriously, the information collected during the application and recruitment process will become part of your employment record.
Automated Decision Making/Profiling
We do not use your data to make automated decisions which significantly affect you. By an “automated decision”, we mean a decision made by an information system without any human intervention.
Sharing Your Personal Data
While we do not sell or market your personal data, we may share your personal data with third parties in limited situations, including with:
Security Of Your Personal Data
We take appropriate measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also request our affiliates to implement such measures in order to secure the information we provide them. However, although efforts are made to secure personal data, we cannot guarantee its absolute protection.
International Data Transfers
We store your personal data about candidates and applicants on a third-party recruitment system located in the United States, subject to the Privacy Shield framework.
Your personal data may also be sent outside of the European Union, for example, to Israel, Hong Kong and other countries. When we transfer, store, and use personal data collected in the EEA outside of the EEA, we comply with our legal obligations and ensure that your personal data is subject to suitable safeguards (such as encrypting communication) or transferred to “approved” territories. If we share with entities which are not subject to the Privacy Shield framework, we make sure that these entities ensure an adequate level of protection, the transfer is supported by the European Commission’s standard contractual clauses for the transfer of personal data to a country outside the European Countries.
Retention Of Your Personal Data
We will keep your data for as long as necessary to achieve the purpose(s) for which it was collected, including compliance with any legal, accounting, or reporting requirements.
Generally, where you were considered but not selected for an open position, we will retain your applicant data for 2 years from the date you were informed of the decision. If you sent an open application which is not directed to a specific open position, we keep those applications for 12 months.
We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Seriously and to help us better understand, analyze and improve our recruitment processes. If you have indicated that you wish to hear about or be considered for other open positions, we may keep your data as long as you inform us otherwise. If you are selected for a position, we will transfer some or all of your data to our employee records and retain it according to the policies we apply to those records.
Your Data Protection Rights
You have the following data protection rights:
To exercise any of these rights, please contact us as provided in the below “How to Contact Us” section. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
If you believe that Seriously infringed upon your rights according to applicable data protection law, you have a right to lodge a complaint with the data protection authority, in the Member State of your residence, place of work or of an alleged infringement of the GDPR. For a list of supervisory authorities in the EU, click here.
Additional Information For Candidates Residing In California
This is the personal information we have collected over the past 12 months when we operate as a “business” under the California Consumer Privacy Act (CCPA):
|The following are the CCPA business or commercial purposes for which we use each category of personal information. Details about the information we collect for each category are provided in the table above. More details about the business or commercial purposes are provided in the section titled “Using your Personal Data”.
Categories of Personal Information Business or commercial purposes pursuant to the CCPA
Identifiers Processing transactions and verifying information
Auditing related to a current interaction with the Candidate
Professional or employment-related information
Information that identifies, relates to, describes, or is capable of being associated with, a particular individual
|Please note that we do not sell your data and we have not done so in the preceding 12 months.|
How to Contact Us
We may update this Privacy Notice from time to time in response to changing legal, technical, or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make.
If you have any questions or concerns about our use of your personal information, please contact us using the following email address: firstname.lastname@example.org.